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Requirements Gathering for Project Planning

by Guest Author 26 July 2019 08:20

The key to any successful business project is proper planning. Launching any kind of project without knowing exactly what you need, or what the job entails, is a sure way to fail. Before you embark on any new project, it is important that you have all of the stages adequately planned out. One of the first, and most important, steps is the requirements gathering phase. Here's what you need to know about the requirements gathering phase and how to complete it successfully.

Start With Conversation

The first step toward gathering all of the requirements for your project is discussion with all of those affected by the project, and those who will use the final product. For example, if you are rolling out a new software platform, you should meet with all of those who will use it, and those whose jobs will be affected by it.

Take time to discuss the project with them before the planning advances too far. That way, you can get first-hand information about how the project itself will affect them, and what could make it successful. You may have a general idea, but unless you are in the midst of the operation on a daily basis, there are nuances you may not understand.

You can achieve the same goal through the distribution of surveys. In fact, you may even get more detailed and honest answers from a survey than a discussion, because some workers are more comfortable speaking up anonymously than in front of a crowd.

Host Brainstorming Sessions

The process of gathering project requirements also means that you'll need to have your project team in place early. That team plays a vital role in gathering requirements, so choose people who are directly involved with the necessary daily activities of the project. Host some brainstorming sessions to discuss the features and elements that are necessary for the project, as well as the planning needs for implementation. The more time spent brainstorming, the more information will be uncovered.

Take Time For Observation

Have your project leads spend time observing the business process that this project will affect. For example, in the case of launching a new software package, spend time monitoring the existing package in its operation. This real-time perspective will help you to identify any shortfalls that the new software should overcome.

These are three of the easiest ways to gather information related to project requirements before you proceed. With these steps, you can ensure that your project meets the needs of those who will be most directly affected.

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